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Privacy Policy – Brazil at Silicon Valley Conference

Brazil at Silicon Valley Inc. (“BSV,” “We”) is a nonprofit organization incorporated in the State of California, United States of America, led by students from Stanford and Berkeley, which aims to improve Brazil’s competitiveness through innovation and technology. We understand that the progress and development of the Brazilian economy depend on the new wave of innovation and technology that has emerged in recent years and has been concentrated mainly in California.

In pursuit of this purpose, we annually mobilize to lead the creation of new products aimed at disseminating cutting-edge content focused on innovation, entrepreneurship, and technology. Our main focus at the moment is the Brazil at Silicon Valley Conference (“Conference”), an annual event that brings together the most influential Brazilian executives, business leaders, experts, and policymakers to discuss topics relevant to the country’s technological development. We also produce digital panels, reports, podcasts, and newsletters, which aim to share ideas and perspectives with anyone interested in making a difference for Brazil.

The Conference also includes speakers and entrepreneurs who are not Brazilian. However, this Policy applies only to our guests whose Personal Data has been collected within Brazilian territory.

BSV respects your privacy and recognizes the importance of explaining to you how we handle your Personal Data, that is, information related to an identified or identifiable natural person (“Personal Data”). For this reason, we have created this Privacy Policy (“Policy”) in order to clearly and objectively explain how we collect and process your Personal Data, for what purposes, and with which third parties it may be shared.

According to the Brazilian General Data Protection Law, Law No. 13,709/2018 (“LGPD”), BSV is considered the “Controller” of your Personal Data. If, after reading this Policy, you still have any questions or, for any reason, need to contact us regarding matters involving your Personal Data, you may do so via the following email address: financeiro@brazilatsiliconvalley.com.

1. What Personal Data We Collect and Process

Our annual events bring together a very broad audience. Therefore, for the Conference, all those who attend, whether invitees, sponsors, speakers, moderators, students, or patrons, will be subject to the content of this Policy (collectively, “Guests”).

We undertake to collect only the Personal Data necessary to enable your participation in the Conference, including information that may help us resolve potential issues and improve our services. We emphasize that our Guests are specially selected to attend our events in order to provide you with the best possible experience.

Thus, in order to allow registration and identification at the Conference, we may collect the following information: name, pronouns, gender, race, position, company or public agency and industry in which you work, email address, identity card number (RG), tax identification number (CPF), passport number, phone number, date of birth, and address. All such information may be obtained, among other ways, through a form that we will send to you in advance.

During the Conference, video recordings and photographs may be taken, including by reporting teams, for publication on BSV’s pages and social media, to build our database for future promotional materials, as well as for publication on websites and other media outlets. Accordingly, Guests acknowledge that their image and voice may be reproduced in audiovisual presentations, social media posts, internet publications, and physical materials.

It is important to clarify that when we request your information through the form, you will have the option to refuse to provide such information. However, if you refuse to provide your information, it will not be possible to complete your registration for the Conference.

 

2. Purposes for Which We Collect Personal Data

The Personal Data collected are used to complete your registration for the Conference and allow you to access its programming, as well as to enable BSV to communicate with you. In general, your Personal Data may be used to:

  • Enable your participation in the Conference;

  • Identify and authenticate Guests;

  • Contact Guests (by email, mail, text messages, and/or phone);

  • Send advertising and marketing materials;

  • Generate knowledge, innovate, and/or develop new ideas for future events;

  • Send registration confirmation emails, supplemental materials, evaluation surveys, and other Conference-related information;

  • Prepare registration and attendance lists;

  • Provide attendee data to institutional supporters and sponsors;

  • Carry out logistical operations;

  • Register participants for webinars;

  • Publish podcasts on our platform;

  • Send newsletters;

  • Produce identification badges;

  • Monitor and analyze Guests’ participation history;

  • Issue participation certificates.

 

3. Storage and Deletion of Personal Data

Your Personal Data is transferred to the United States, the country where the Conference is headquartered. In such cases, we will adopt all appropriate measures and those required by law to ensure that your Personal Data remains properly protected and that such transfer is carried out in accordance with one of the mechanisms provided for in the LGPD and any other applicable regulations.

 

4. Who Else May Have Access to Personal Data

BSV does not sell or commercially trade your Personal Data. However, we may share your Personal Data with:

(i) Auxiliary service providers, such as infrastructure and logistics service providers;

(ii) Competent judicial, administrative, or governmental authorities, whenever there is a legal determination, request, requirement, or court order, to the extent provided by law; and

(iii) Conference sponsors.

 

5. International Transfer of Personal Data

Your Personal Data is transferred to the United States, the country where the Conference is headquartered. In such cases, we will adopt all appropriate measures and those required by law to ensure that your Personal Data remains properly protected and that such transfer is carried out in accordance with one of the mechanisms provided for in the LGPD and any other applicable regulations.

 

6. Your Rights Regarding Personal Data

Under the LGPD, you have the right to:

  • Obtain confirmation as to whether we process your Personal Data. In response to such a request, we will inform you whether or not we process your Personal Data.

  • Access your Personal Data. If you wish, you may receive a report presenting the Personal Data concerning you that we process.

  • Correct incomplete, inaccurate, or outdated Personal Data. If you believe that your Personal Data is incorrect, you may request its correction, indicating what needs to be changed and why. We may request supporting documentation to carry out the correction.

  • Request the anonymization, blocking, or deletion of Personal Data that is unnecessary, excessive, or processed in violation of the LGPD. If you believe that we are processing your Personal Data in an unnecessary, excessive, or non-compliant manner, you may request that such data be anonymized, blocked, or deleted.

  • Request the portability of your Personal Data to another service or product provider, subject to the protection of our trade and industrial secrets and after regulation by the Brazilian National Data Protection Authority (“ANPD”). As the data subject, you may request that your Personal Data be transferred to another service or product provider, in accordance with ANPD regulations, provided that trade and industrial secrets are respected.

  • Request the deletion of Personal Data processed based on your consent, except in cases where retention is permitted or required by law. If your Personal Data is processed based on consent, you may request its deletion. However, the LGPD allows the retention of Personal Data for purposes of compliance with legal or regulatory obligations; research by a research body, where possible with anonymization; transfer to third parties; and exclusive use by the controller, provided the data is anonymized.

  • Obtain information about the entities with whom we share your Personal Data. You may request that we inform you of the entities with whom your Personal Data is shared.

  • Obtain information about the possibility of refusing consent and the respective consequences. When consent is used as the legal basis for processing Personal Data, you have the right to be informed about the possibility of refusing consent and the consequences of such refusal.

  • Withdraw your consent to the processing of your Personal Data. If your Personal Data is processed based on consent, you may withdraw that consent. In such cases, any processing carried out exclusively based on consent will be discontinued.

  • Object to processing that violates the LGPD. If you believe that we are processing your Personal Data in violation of the LGPD, you may object to such processing. The request will be carefully reviewed and, if accepted, the non-compliant processing will be discontinued.

  • Request the review of decisions made solely on the basis of automated processing of your Personal Data. If decisions are made based exclusively on automated processing, you may request their review.

  • File a petition regarding your data with the Brazilian National Data Protection Authority. If you deem it necessary, you may file a petition with the ANPD regarding your Personal Data.

You may exercise any of the rights listed above by sending an email to financeiro@brazilatsiliconvalley.com.

Before responding to a request to exercise the rights mentioned above, we may request that you provide certain information so that we can confirm your identity.

 

7. Do You Need to Provide Consent for BSV to Use Your Personal Data as Described in This Policy?

The LGPD establishes several situations in which Personal Data may be processed independently of the data subject’s consent. These are known as “legal bases for data processing.”

This means that, in some cases, we may collect and process your Personal Data without your consent (where there is a legal basis under the LGPD that allows us to do so), such as for the performance of a contract with you, compliance with legal and regulatory obligations, the regular exercise of rights in contracts or judicial, administrative, or arbitration proceedings, or to meet the legitimate interests of BSV or third parties, among others.

In other cases, we will request your consent to use your Personal Data. It is important to note that the withdrawal of consent will only require us to cease the processing of Personal Data carried out exclusively on the basis of consent.

 

8. How We Protect Your Personal Data

We store your Personal Data securely in locations with restricted access. Your Personal Data is stored in third-party data centers that may be located in the United States, Europe (Ireland, the Netherlands, Denmark, Finland, and Belgium), Chile, Taiwan, and/or Singapore. We currently use cloud computing services provided by Google Drive. Before transferring your Personal Data for storage in other countries, we adopt appropriate measures to ensure that your Personal Data remains protected.

 

9. Personal Data of Minors Under 18 Years of Age

Any processing of Personal Data of children and adolescents will be carried out in accordance with applicable law and will comply with all specific requirements, including obtaining consent from a parent or legal guardian, where applicable.

 

10. Third-Party Websites

Our platform, available through the website https://www.brazilatsiliconvalley.com/, provides links to other websites on the Internet, mainly related to our sponsors. BSV is not responsible for these websites or for the content provided by them, nor does it share, endorse, monitor, validate, or accept how such websites or content-storage tools collect, process, and transfer personal and private information. The information-use practices and content of such other websites are governed by their respective privacy statements. We recommend that you review the privacy policies of those websites to properly understand how your information is used.

 

11. Changes to This Policy

BSV may amend the provisions of this Policy at its discretion and at any time. Whenever we substantially change this Policy, such changes will be valid, effective, and binding after they are: (1) published on the platform; and/or (2) sent to you by email.

You should review the updated version of this Policy each time you visit the platform.

 

12. How to File a Complaint

You may file a complaint or clarify questions through the email addresses provided above.

You may also submit a request to the Brazilian National Data Protection Authority. However, we kindly ask that you attempt to resolve any issues directly with us first, as our primary concern is to keep our Guests satisfied with our services, and we will strive to fulfill this mission through clear and attentive communication.

 

13. Legal Basis for the Processing of Personal Data

In addition to the purposes already provided for, the processing of Personal Data by BSV may occur based on the following legal grounds set forth in the LGPD:

  • Consent of the data subject;

  • Performance of a contract or preliminary procedures related to a contract;

  • Compliance with a legal or regulatory obligation;

  • Regular exercise of rights;

  • Legitimate interest of BSV, provided that the fundamental rights and freedoms of the data subject are respected.

 

14. Automatically Collected Data

During access to BSV’s website and digital platforms, technical and browsing information may be automatically collected, such as IP address, browser type, device used, cookies, pages accessed, and session duration.

 

15. Cookies and Similar Technologies

Cookies and similar technologies may be used to understand browsing behavior, measure traffic, remember preferences, and display relevant content. Data subjects may manage or disable cookies through their browser settings.

 

16. International Data Transfer

Certain data may be stored or processed in data centers located in countries such as Ireland, the Netherlands, Denmark, Finland, Belgium, Chile, Taiwan, and Singapore, always in compliance with the requirements of the LGPD.

 

17. Publication of Podcasts and Digital Content

BSV may use Personal Data for the production and publication of podcasts, audiovisual content, live broadcasts, and institutional materials related to BSV events.

 

18. Donations and Use of Funds

Donations made to BSV will be used exclusively for institutional purposes related to the organization’s mission, such as event logistics, support for startups and students, educational programs, and maintenance of digital platforms.

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